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Current Openings:  Classified back button

Issue Date:  Tuesday, November 17, 2020
Advertisement Period:  Tuesday, November 17, 2020 - UNTIL FILLED
Application Deadline:  11:30 PM, Monday, November 30, 2020
Advertised No.: 1

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  VACANT POSITION
TITLE Professional Development Executive Assistant
Professional Development / Milford, NE
M-F / 8:00am-4:00pm
GENERAL INFORMATION The Professional Development Executive Assistant supports the Director of Professional Development and Professional Development department staff by managing administrative Professional Development functions. They may also handle a wide variety of tasks involving the general assistant and administrative functions of the ESU 6 office when necessary.
DUTIES

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Performs general administrative assistant duties for the department

  • Manages supervisor and department staff calendars

  • Prepares and edits correspondence, communications, presentations and other documents

  • Retrieves documents and reference materials

  • Prepares responses to routine inquiries

  • Maintains department web page

  • Maintains and monitors professional development memberships 

  • Works closely with external customers

  • Maintains close cooperation with internal customers

  • Assists in data collection and collaboration for grant submission and state reporting

  • Monitors, responds to and distributes incoming communications

  • Creates and uploads posts for social network pages (Twitter & Facebook) 

  • Screens incoming calls and correspondence and responds independently when possible

  • Arranges meetings, workshops, events, or conferences by arranging for facilities, caterers, issuing information, coordinates speakers, negotiates speaker fees, and monitors event budget

  • Sets up for onsite workshops/meetings, including room arrangement, breakfast, lunch, snacks, copies, and materials needed on tables

  • Directs preparation of records such as agenda, notices, and minutes for meetings

  • Monitors department funds, expenses, and reconciles monthly reports

  • Acts as custodian of department documents and records

  • Composes and prepares confidential correspondence, reports, professional references and other documents

  • Creates and maintains multiple database files

  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and completes meeting/conference/workshop registrations

  • Maintains Professional Development Library

  • Finalizes and publicizes documents and uploads to appropriate locale 

  • Monitors and purchases department supplies/materials

  • Serves on essential committees as necessary

  • Occasional training and coordinating of temporary staff as necessary

  • Regular and reliable on-site attendance is an essential function of this job

QUALIFICATIONS Education and/or Experience - High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Licenses and/or Certificates - Valid Driver's License
SALARY RANGE $18-$21 (commensurate with education and experience)
PROCEDURE FOR APPLYING Mail, email, fax or deliver application, cover letter, resume to: Educational Service Unit 6 Attn: Nichole Hall, Director of Human Resources 210 5th St. Milford, NE 68405 Email: nichole.hall@esu6.org Fax: 402-761-4331
Benefits Include: Health & Dental Insurance; Vision Service Plan (VSP); Life Insurance; Long Term Disability; Nebraska Public Employees Retirement System; Paid Leave; Wellness Program; Employee Assistance Program; Collaborative Culture; Professional Development and Growth Opportunities.
Documents you will need to apply for this job:
ESU 6 Employment Application - DOC download
ESU 6 Employment Application - PDF download
Professional Development Executive Assistant Job Description download

Educational Service Unit 6 is an equal employment opportunity/affirmative action employer.

Milford Office: (main office) | 210 5th St | Milford, NE 68405 | Ph: 402-761-3341 | PH: 800-327-0091 | Fx: 402-761-3279
Geneva Office: 225 N. 17th St | Geneva, NE 68361 | Ph: 402-759-3143 | Fx: 402-759-4864